CAMPUS MAINTENANCE & SAFETY

Maintenance Policy

The Maintenance Policy of S.C.S. Nagar, Banka provides a structured system for the upkeep, safety and proper functioning of classrooms, laboratories, library, electrical installations, sanitation facilities, campus buildings and other institutional resources.

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POLICY OVERVIEW

Maintenance Policy of S.C.S. Nagar, Banka

A systematic approach for maintaining a safe, clean, functional and student-friendly campus.

Purpose of the Policy

S.C.S. Nagar, Banka is committed to maintaining its academic, administrative and physical infrastructure in a safe, efficient and sustainable condition. Proper maintenance supports quality teaching, smooth administration, student safety and the effective use of institutional resources.

The policy covers routine inspection, preventive maintenance, repair work, cleanliness, electrical safety, water supply, furniture, library resources, laboratories, classrooms, campus surroundings and other facilities used by students, teachers and staff.

Maintenance activities are planned according to priority, available resources, safety requirements and the urgency of reported problems.

POLICY OBJECTIVES

Main Objectives

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Functional Infrastructure

To keep classrooms, offices, laboratories, library spaces and campus buildings in proper working condition.

🛡️

Safety and Security

To identify and correct electrical, structural, sanitation and other safety-related problems.

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Clean Campus

To maintain cleanliness in classrooms, corridors, toilets, offices, laboratories and open spaces.

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Preventive Maintenance

To reduce major failures by carrying out regular inspections, servicing and timely minor repairs.

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Efficient Resource Use

To promote responsible use of electricity, water, furniture, equipment and institutional assets.

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Sustainable Campus

To encourage environmental responsibility, waste management and proper care of campus greenery.

SCOPE OF MAINTENANCE

Major Maintenance Areas

1. Buildings and Classrooms

College buildings and learning spaces are checked periodically to ensure safe and comfortable use.

Repair of walls, floors, doors, windows and roofs.
Maintenance of classroom boards, desks, chairs and other furniture.
Inspection of ventilation, lighting and access areas.
Timely reporting of structural damage or leakage.

2. Electrical Systems

Electrical fittings are maintained to ensure uninterrupted and safe operation.

Inspection of switches, sockets, fans and lights.
Replacement of damaged wiring and unsafe fittings.
Maintenance of power backup equipment, where available.
Prevention of electricity wastage.

3. Laboratories and Equipment

Laboratory equipment and practical facilities are maintained under the supervision of responsible staff.

Safe storage and handling of laboratory equipment.
Periodic checking of instruments and practical materials.
Repair or replacement of damaged equipment.
Maintenance of cleanliness and safety standards.

4. Library Resources

Library infrastructure and learning resources are maintained for uninterrupted academic use.

Proper arrangement and preservation of books.
Repair or replacement of damaged shelves and furniture.
Maintenance of registers and digital records.
Protection of resources from moisture, dust and pests.

5. Water and Sanitation

Water supply and sanitation facilities are inspected and maintained on a regular basis.

Cleaning of toilets, wash areas and drinking-water points.
Repair of leaking taps, pipes and water connections.
Regular cleaning of water storage facilities.
Proper disposal of waste and maintenance of drainage.

6. Campus and Green Areas

Open spaces and campus surroundings are maintained to create a clean and pleasant environment.

Cleaning of pathways, playgrounds and open areas.
Care of plants, trees and green spaces.
Removal of waste and unsafe materials.
Maintenance of boundary areas and campus signage.

Maintenance Process

Problem Reporting

Students or staff report maintenance issues to the concerned authority or office.

Inspection

The reported problem is inspected to determine its urgency, cause and required action.

Repair or Service

Minor repairs are handled promptly, while major work may be assigned to authorised service providers.

Completion Review

Completed work is checked to ensure that the problem has been properly resolved.

RESPONSIBILITIES

Roles and Responsibilities

College Administration

Approves maintenance priorities, allocates resources and supervises major repair and improvement work.

Teaching and Non-Teaching Staff

Report defects, use resources responsibly and support the proper implementation of maintenance procedures.

Students

Use college property carefully, maintain cleanliness and immediately report damaged or unsafe facilities.

Laboratory and Library Staff

Maintain records, inspect equipment and resources and report repair or replacement requirements.

Cleaning and Support Staff

Maintain cleanliness, sanitation and routine care of assigned college areas.

External Service Providers

Carry out specialised repairs and maintenance work according to approved requirements and safety standards.

Policy Review and Improvement

The Maintenance Policy may be reviewed periodically according to changing infrastructure needs, safety requirements, available resources and institutional development plans. Necessary changes may be approved by the competent college authority.

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